For sysadmins, security and IT
Can we use this AI tool at work?
For each AI tool and plan: does it train on your data, how long it keeps it, which tier unlocks SSO, SCIM and audit logs, and how to block or allow it (headers, domains, admin-console switches). Every claim links to the vendor's own docs.
15tools
32plans
84vendor sources
Oct 22, 2026last checked
| Tool | Plan | Trains on your data? | Retention | SSO | SCIM | Audit logs | Data residency | Admin enforcement |
|---|---|---|---|---|---|---|---|---|
| ChatGPT OpenAI |
Free / Go / Plus / Pro (personal) consumer | Yes – opt-out | Temporary chats: up to 30 days | No | No | No | Unknown | 3 controls |
| ChatGPT OpenAI |
Business (formerly Team) business | No | Admin-controlled | Yes | No | No | No | 3 controls |
| ChatGPT OpenAI |
Enterprise / Edu enterprise | No | Admin-controlled | Yes | Yes | Yes | yes – 10 regions at rest; in-region inference in EU/US/UAE | 3 controls |
| Claude Anthropic |
Free / Pro / Max (personal) consumer | User's choice | 30 days after deletion, or up to 5 years if training is allowed | No | No | No | Unknown | 2 controls |
| Claude Anthropic |
Team business | No | Until deleted; purged from back end within 30 days | Yes | No | No | Unknown | 2 controls |
| Claude Anthropic |
Enterprise enterprise | No | Custom retention controls | Yes | Yes | Yes | US-only inference option | 2 controls |
| Gemini Google |
Gemini Apps (personal Google account) consumer | Yes – opt-out | 18 months by default | Unknown | Unknown | Unknown | Unknown | 1 control |
| Gemini Google |
Gemini in Google Workspace (work/school account) business | No | Gemini app: up to 36 months, admin-set | Unknown | Unknown | Yes | yes – US/EU data regions (edition-dependent) | 1 control |
| Microsoft 365 Copilot Microsoft |
Microsoft 365 Copilot (commercial tenant) enterprise | No | User-deletable activity history; Purview retention | yes – Microsoft Entra ID (required) | Unknown | Yes | Yes | 1 control |
| GitHub Copilot GitHub (Microsoft) |
Free / Pro / Pro+ / Max (individual) consumer | Yes – opt-out | Unknown | No | Unknown | No | Unknown | 1 control |
| GitHub Copilot GitHub (Microsoft) |
Business business | No | IDE/CLI: not retained; other surfaces: up to 28 days | Unknown | Unknown | Yes | US or EU – only with GHE.com (GitHub Enterprise Cloud with data residency) | 1 control |
| GitHub Copilot GitHub (Microsoft) |
Enterprise enterprise | No | IDE/CLI: not retained; other surfaces: up to 28 days | Unknown | Unknown | Yes | US or EU – only with GHE.com (GitHub Enterprise Cloud with data residency) | 1 control |
| Perplexity Perplexity AI |
Free / Pro consumer | Yes – opt-out | Unknown | No | No | No | Unknown | None found |
| Perplexity Perplexity AI |
Enterprise Pro enterprise | No | Session files: 7 days; sessions: admin-configurable (50+ seats or Enterprise Max) | Yes | yes – 50+ seats or ≥1 Enterprise Max seat | yes – 50+ seats or ≥1 Enterprise Max seat | Unknown | None found |
| Grammarly Superhuman (Grammarly) |
Free / Premium / Pro (single user) consumer | Yes – opt-out | Until deleted; removed from backups 14 days after deletion | No | No | No | no – US only (AWS US East, secondary US West) | None found |
| Grammarly Superhuman (Grammarly) |
Pro (multi-user, bought online) business | Yes – opt-out | Until deleted; removed from backups 14 days after deletion | No | No | No | no – US only (AWS US East, secondary US West) | None found |
| Grammarly Superhuman (Grammarly) |
Enterprise (sales-assisted) enterprise | No | Until deleted; removed from backups 14 days after deletion | Yes | Yes | yes – Audit Logs API | no – US only (AWS US East, secondary US West) | None found |
| Otter.ai Otter.ai |
Basic / Pro / Business consumer | Yes | Until deleted; trash purged after 30 days | No | No | Business: activity logs only | Unknown | 2 controls |
| Otter.ai Otter.ai |
Enterprise enterprise | No | Custom retention policy | Yes | Yes | Yes | Unknown | 2 controls |
| Notion AI Notion Labs |
Free / Plus (limited AI trial) consumer | No | 30-day retention at LLM providers | No | No | No | Unknown | None found |
| Notion AI Notion Labs |
Business business | No | 30-day retention at LLM providers | Yes | No | No | Unknown | None found |
| Notion AI Notion Labs |
Enterprise enterprise | No | Zero data retention at LLM providers | Yes | Yes | Yes | yes – US, EU (Japan/Korea via account team) | None found |
| Zoom AI Companion Zoom |
Zoom Workplace (all paid tiers) business | No | Admin-configurable; zero retention at third-party model providers | yes – SAML 2.0 or OIDC (needs approved vanity URL) | yes – Business or Education account | Unknown | EU Infrastructure for EU Education/Enterprise customers | 1 control |
| Cursor Anysphere |
Hobby / Pro (individual) consumer | User's choice | Zero retention at model providers with Privacy Mode on | No | No | No | Unknown | 2 controls |
| Cursor Anysphere |
Teams business | no (when enforced) | Admin-set custom chat retention; zero retention at model providers in Privacy Mode | Yes | No | No | Unknown | 2 controls |
| Cursor Anysphere |
Enterprise enterprise | no (when enforced) | Admin-set custom chat retention; zero retention at model providers in Privacy Mode | Yes | Yes | Yes | US-only program (inference, processing, storage); EU+UK inference-only | 2 controls |
| DeepSeek Hangzhou DeepSeek AI |
DeepSeek chat / app consumer | Yes – opt-out | “As long as necessary” | Unknown | Unknown | Unknown | People's Republic of China | None found |
| Midjourney Midjourney, Inc. |
Basic / Standard consumer | Yes | Unknown | Unknown | Unknown | Unknown | Unknown | None found |
| Midjourney Midjourney, Inc. |
Pro / Mega consumer | Yes | Unknown | Unknown | Unknown | Unknown | Unknown | None found |
| Fireflies.ai Fireflies.ai |
Free / Pro / Business business | No | While account active; deleted within 30 days of closure | No | No | No | Unknown | None found |
| Fireflies.ai Fireflies.ai |
Enterprise enterprise | No | Custom data retention | Yes | Yes | Yes | Unknown | None found |
| Slack AI Salesforce (Slack) |
All Slack plans business | no (generative) / opt-out (global ML) | Free: deleted after 1 year; paid: kept for life by default (adjustable) | Free: none · Pro: Google OAuth · Business+: SAML · Enterprise+: multi-SAML | Business+ and Enterprise+ | Enterprise+ only | Business+ and Enterprise+ | 1 control |
green safer for work · amber depends on a setting · red risky · unknown not verified from a vendor source yet (we don't guess). Click a column header to sort.
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